An Invoicing Clerk is responsible for the accurate and timely creation, processing, and management of invoices and billing. This role ensures that the company receives payment for its products or services while maintaining accurate financial records.

An Invoicing Clerk is responsible for the accurate and timely creation, processing, and management of invoices and billing. This role ensures that the company receives payment for its products or services while maintaining accurate financial records.

Key Responsibilities

• Prepare, generate, and issue invoices to clients and customers for goods sold or services rendered. This includes gathering all necessary information, such as product details, quantities, prices, and payment terms, to ensure accuracy.
• Accurately enter billing data into accounting or billing software. Maintain and organize detailed records of all invoices, payments, and credit memos, both in digital and physical formats.
• Review and reconcile invoices to identify and resolve any discrepancies, such as billing errors, incorrect amounts, or missing information. Communicate with internal departments (e.g., sales, customer service) and external parties (e.g., vendors, clients) to resolve issues.
• Assist with accounts receivable functions, including monitoring outstanding invoices, following up with clients on overdue payments, and preparing account statements.
• Address and resolve customer inquiries related to billing, invoices, and payments in a professional and timely manner.
• Assist with the preparation of various financial reports related to invoicing, accounts receivable, and other billing metrics. This may involve generating reports on unpaid invoices, sales, and credit memos.
• Ensure all invoicing practices adhere to company policies, as well as relevant accounting standards and legal regulations.

Skills and Qualifications

• The ability to be meticulous and accurate in data entry and reconciliation is essential to prevent financial errors.
• The role often involves managing a high volume of invoices and a variety of tasks simultaneously. Strong organizational skills are necessary to maintain a clear and efficient workflow.
• Familiarity with accounting and billing software
• Proficiency in Microsoft Office Suite, especially Excel, for data management and reporting.
• Excellent written and verbal communication skills are required to interact professionally with clients, vendors, and internal colleagues.
• A solid understanding of basic mathematical principles and accounting concepts
• The ability to identify and analyze billing problems and develop effective solutions.
• Previous experience in a billing, invoicing, or accounts receivable role is a key requirement.