As an Associate Fund Administrator, you will work closely with the Fund Administrator team and any other member of the team as assigned by the head of department. The Fund Administration duties including but not limited to corporate secretarial functions.

Main Tasks and Responsibilities

• Fund Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews;
• Assist in setting up of open ended funds, closed-end funds structured as companies / limited partnerships, CIS Managers and GBC 1 / GBC 2 SPV’s;
• Assist on closings for closed-end funds / admittance of investors and undertaking customer due diligence;
• Assist in preparing capital calls / drawdown notices and having same approved by the Board / GP;
• Maintain drawdown trackers and update share registers;
• Assist in preparing written resolutions for the approval of transactions (including investments / restructuring / disposal of investment etc.);
• Prepare Board packs including arranging and assisting Board meetings (preparation of minutes and follow up on matters arising);
• Prepare and process monthly and ad-hoc payment instructions both manually and on internet banking;
• Circulate quarterly management accounts / capital account statements to investors;
• Liaise with external parties such as Bankers, Auditors, Lawyers and Regulatory bodies;
• Provide a high standard of customer service for existing and potential clients on a sub portfolio;
• Provide assistance in ensuring all transactions pertaining to the management of the clients’ affairs are executed timely and efficiently;
• Develop and maintain relationships with internal departments of the Company including Client Services, Compliance, & Accounting to timely and effectively support the clients’ activities;
• Communicate effectively with all levels of management, other departments, business areas and clients;
• Maintain accurate data for all client enquiries and regularly update personal workload;
• Follow up on client correspondence such as letters, faxes, emails, client telephone calls;
• Maintain comprehensive and up to date client, business and transaction records on interaction with clients at all times;
• Document filing, update client information on relevant internal systems;
• Compile, draft and distribute minutes of meetings;
• Daily and effective input on timesheet or any time management system;
• Attend client meetings with Manager as and when required;
• Ensure that necessary filings as per the Legal & Regulatory framework are made within the prescribed deadline;
• Ensure compliance with internal systems, procedures and processes;
• Has the ability to work on a specialist funds software (E-Front) as and when required;
• Assist in the preparation of NAV