Proactive is an HR & Consultancy firm.

Committed to innovation, sustainability, and excellence, our client, Alteo Property Ltd is seeking a highly skilled and experienced professional to join their team as the Sales Administration Coordinator.

Working closely with the Sales Administration Lead of the Property Cluster, the selected candidate will assist in managing the administrative aspects of the sales function.  

The Main Office will be at Vivea St Pierre (and at Beau Champ as from end 2026 / beginning 2027).

KEY RESPONSIBILITIES

• Preparation of sales reports and sales documentation, both for the ongoing sales effort and for the launch of new developments
• Follow-ups and coordination with the MLRO & Compliance Officer in the process of the clients’ due diligence
• Coordinate with the relevant parties for the preparation of the agreements such as reservation contracts, broker & connector agreements and resale mandates, and assist accordingly
• Follow-up and coordination, with the different actors, the process of buyers’ reservations up to legal completion, and handling of the relevant buyers’ files and monitoring sheets
• Post-closing - follow up/process: call for funds, residence permit applications, photographic reports, handing-over preparation etc.
• Prepare purchase orders for the sales & marketing department
• Provide administrative support to the Sales Admin Lead and the sales team in general 

Skills required

1. Proactive, organised and dedicated
2. Good administrative and computer skills (Excel & Word)
3. Standard driven and detailed oriented, focused on providing consistently high level of services
4. Excellent written and verbal skills (English and French)
5. Knowledge of real estate property transaction agreements and the Smart City Scheme guidelines would be a definite advantage

Qualifications / Experience

1. BAC / HSC + 2 (e.g. Business Studies, Administration & Management, Sales & Marketing, Law) + at least 3 years’ work experience, preferably in a sales administration position for a property developer or real estate agency

Proactive Talent Solutions reserves the right:

To call only the shortlisted candidates for interview.

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.