We are looking for trainees to join our Billing Department based at our Head Office in Mapou for a period of 3 months.

Overview of the role:

As a Trainee Accounts Receivable, you will gain hands-on experience in the end-to-end debtors process, including invoicing, payment tracking, credit control, and account reconciliation for a period of 3 months.

Under the guidance of senior team members, you'll support the accurate recording and collection of receivables, assist with financial reporting, and contribute to the smooth financial operations of the department.

Main Responsibilities:

• Chase and follow up on daily payments via email or phone, verify proof of payments from TO/customers, and request missing documents such as remittances.
• Issue daily invoices (local and international), ensuring correct currency, amounts, and voucher/dossier numbers, and forward all received payments to the relevant hotels.
• Accurately allocate payments based on supporting documents and remittance advice, and clear receipts allocated by Rogers Hospitality.
• Reconcile and allocate payments to appropriate business units, perform reconciliation of all statements of accounts (local and inter-company), and meet submission deadlines.
• Address and resolve payment disputes in consultation with rate controllers, Front Office, and Reservations.
• Post monthly allowances and charges, including verifying cancellation and no-show fees, and submit regular reports (e.g., VAT, TDS, commissions, payment postings).
• Support end-of-month closure by preparing reports like Schedule VML, Unallocated, Debtors Translation, ECL, and split ageing.
• Prepare and compile insurance-related documents, including turnover declarations and claim submissions, and ensure all debtors are covered by insurance.
• Check TO compliance with insurance coverage, organize TOs by market zone, convert sales into respective currencies, and update hotel data on the insurance website.
• Monitor bank accounts for foreign fund discrepancies, identify doubtful debts for legal action, and assist auditors during audits as needed.

Candidate's Profile:

• Higher Certificate School with Accounting and Mathematics or equivalent
• Diploma in Accounting/Finance from a recognized institution or
• ACCA Level 1 would be an advantage
• Experience in a similar finance or debtor control role
• Detail-oriented and organized,
• Previous working experience in a similar position
• Computer literate (Word, Excel, PMS/Opera/etc.) is a must.