We are seeking a reliable and detail-oriented Administrative Officer to support the daily operations of our Maintenance department. The ideal candidate will have a background in administrative functions, be computer literate, and possess hands-on experience in procurement and facilities department.

We are seeking a reliable and detail-oriented Administrative Officer to support the daily operations of our Maintenance department. The ideal candidate will have a background in administrative functions, be computer literate, and possess hands-on experience in procurement and facilities department.

Key Responsibilities:

• Provide general administrative support to ensure efficient operation of the office
• Assist in procurement activities, including preparing purchase requests, obtaining quotations, and maintaining supplier records
• Monitor and manage office supplies inventory and place orders when necessary
• Coordinate facilities maintenance and repairs, ensuring a clean and safe work environment
• Maintain accurate records and documentation related to administration and procurement
• Liaise with vendors, contractors, service providers, and internal teams to ensure timely delivery of goods and services
• Communicating and meeting with clients/tenant for issues relating to maintenance
• Perform fire drill

Requirements:

• Higher School Certificate (HSC) or equivalent
• Proven experience in administration, procurement, and facilities management
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other standard office software
• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Ability to work independently and handle multiple tasks effectively

Preferred Attributes:

• Attention to detail and a proactive approach to problem-solving
• Experience working in a fast-paced office environment
• Knowledge of procurement processes