Position: Executive Administrator Location: Tamarin, Mauritius Employment Type: Permanent, full-time

This multifaceted role combines dedicated personal assistant (PA) support for the Managing Director with broader responsibilities in high-level executive assistance, project coordination, strategic initiative tracking, and management reporting.

The EA will act as a key point of contact for internal and external stakeholders, streamline executive operations, support the execution of strategic objectives, and enhance decision-making through accurate and insightful reporting.

Key Responsibilities:

Executive Support:

• Manage complex calendars, meetings, travel arrangements, and correspondence for executive leadership.

• Prepare briefing materials, agendas, ExCo meeting minutes, action logs, presentations, and reports using Microsoft Office 365 (Word, Excel, PowerPoint), SharePoint, and Dropbox.

• Serve as the primary point of contact between the MD and internal/external stakeholders.

Project Management & Strategic Objective Tracking:

• Oversee internal projects from initiation to completion using tools like MS Projects, Gantt charts, task lists, and risk logs.

• Maintain a high-level view of strategic objectives and ensure alignment across entities.

• Liaise with cross-functional teams for timeline and resource management.

• Track interdependencies or risks affecting executive agendas.

• Maintain project documentation, including timelines and dashboards for review.

Executive Reporting:

• Collect and analyse data for reports, proposals, KPIs, dashboards, and financial summaries.

• Create regular executive reports and support quarterly/annual business reviews.

• Improve reporting systems and automate processes where possible.

• Take detailed minutes during ExCo and senior leadership meetings.

Governance & Compliance Support:

• Ensure compliance with policies, regulations, and data protection.

• Track and follow up on compliance or regulatory actions.

Communication & Stakeholder Management:

• Draft and edit executive communications, announcements, and briefing notes.

• Coordinate internal/external communications for strategic objectives.

• Organise executive meetings, including agendas and follow-ups.

Process Improvement & Operational Support:

• Implement efficiency improvements.

• Maintain administrative systems for workflow and information sharing.

Budget & Resource Management Support:

• Support budgeting, expense management, and executive reporting with Finance.

• Assist with HR processes like recruitment coordination, payroll, and evaluations.

Education & Experience:

• Tertiary qualification or certification in Business Administration, Project Management, or related field.

• Additional certifications in legal secretarial, HR, or finance are a plus.

• Minimum 5 years’ experience in executive support or project coordination; 10–15 years preferred in senior administrative roles.

• Experience working with C-suite executives on cross-functional projects.

• Proficiency with data analysis, reporting tools, and calendar management.