Our client, a management company that provides management, company secretarial, directorship and trusteeship services, is looking for a motivated and experienced Administrator.

Job position: Administrator

Our client, a management company that provides management, company secretarial, directorship and trusteeship services,  is seeking a motivated and experienced Administrator.

Job Overview

The Administrator will assist and report to the Senior Administrator, managing a portfolio of client companies. This role involves overseeing the day-to-day administration and company secretarial work of entities, ensuring compliance with all applicable legal, statutory, and regulatory requirements. The incumbent will play a key role in supporting the administrative team to maintain corporate governance and operational efficiency.

Key Responsibilities

• Portfolio Management: Oversee the administration of multiple client entities, ensuring smooth operations and compliance.
• Company Secretarial Duties: Prepare and maintain statutory records, including board minutes, resolutions, and shareholder registers.
• Regulatory Compliance: Ensure adherence to legal and regulatory frameworks, including filing annual returns and liaising with authorities.
• Client Support: Act as a point of contact for clients, providing guidance on corporate administration matters.
• Risk & Due Diligence: Conduct KYC (Know Your Customer) and AML (Anti-Money Laundering) checks to meet compliance standards.
• Document & Contract Management: Draft, review, and maintain corporate agreements and service contracts.
• Board & Shareholder Coordination: Organize board meetings, prepare agendas, and ensure timely documentation.
• Process Improvement: Assist in developing best practices for corporate administration to enhance efficiency.

Qualifications & Skills

• Bachelor's degree in Business Administration, Law, Finance, or a related field.
• Minimum of 3 years of experience in corporate administration, preferably within a management company.
• Strong knowledge of corporate governance, regulatory frameworks, and compliance requirements.
• Strong interpersonal skills to liaise with clients, regulators, and stakeholders professionally.
• Capacity to handle multiple client entities efficiently while meeting deadlines.
• Ability to assess situations, identify risks, and provide solutions proactively.
• Experience in filings with necessary authorities (FSC, CBRD, etc).
• Proficiency in corporate management software and Microsoft Office applications.
• Excellent communication and interpersonal skills.
• Good command of English.
• Ability to multitask and work under pressure in a fast-paced environment.

Proactive reserves the right: 

• To call only the shortlisted candidates for interview. 
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.