ACCOUNTS PAYABLE ASSISTANT
- Black River
- 21,000 - 30,000
- Permanent
- Added 04/04/2024
- Closing 03/05/2024
The Accounts Payable Assistant is responsible for capturing of invoices accurately & for payment of suppliers within prescribed timeframe - focus is on a portfolio of suppliers and predominantly acts as the first point of contact for all payment related interactions and queries.
Key Role and Responsibilities:
- Ensure accuracy of invoices input into the system for payment of suppliers within the prescribed timeframe:
- Acknowledge receipt of supplier invoices within 24 hours of receipt.
- Ensure that the information contained in Purchase Orders (PO) and supporting documents match with supplier invoices received.
- Incorrect POs or supporting documents are to be recorded, flagged to the AP Senior and AP Team Lead and returned to relevant departments for correction or approval of purchase price variance (PPV) or cross currency variance.
- Receive and reconcile debit note received from suppliers for PPV with previously paid invoices.
- Request supplier statement of accounts (SOA) and match all invoices to both the SOA and GRN on system.
- Match GRN on system on a weekly basis and liaise with the suppliers to obtain relevant invoices as soon as possible. Flag any untaxed invoice for the Logistics Specialist for action and notify the AP Senior and AP Team Lead.
- Accountable for payment of suppliers within the assigned portfolio within the prescribed timeframe so that invoices are not overdue.
- Inform the AP Team Lead, AP Senior, Management Accountant, Accounts Receivable section whenever credit notes or debit notes need to be issued.
- Inform the Buyers for reverse entry whenever the quantity on our system differs from supplier invoices received.
- Process invoice on the system.
- Review all supporting documents and payment schedule in MS Excel before preparing Electronic Fund Transfer (EFT) on the system.
- Prepare EFT (Electronic Fund Transfer) for both commodity and capex payments within the prescribed turnaround time.
- Ensure completeness of Accounts Payable files before submitting to AP Team Lead and AP Senior for approval.
- Respond to queries from suppliers and buyers relating to payments, payment terms, stock codes and purchase orders within 24 hours.
Qualification & Experience:
- Holding a diploma/certificate in accounting or related field.
- Computer skills (MS Office, Financial systems).
- Analytical skills, in-depth knowledge on AP Process.
- High levels of integrity and honesty.
- Able to work on own initiative and prioritise workload effectively.
- Strong interpersonal / business skills and time management skills.
- Ability to work under pressure.
- Good verbal ability and communication skills.
The company reserves the right to call only the best qualified candidates for the selection exercises.
The company also reserves the right not to proceed with the vacancies.