Stores Administrator

Lead and administer all the different categories of stores from requisitioning, receiving, storing, stock management and distribution.

Job Responsibilities

• Lead the Stores’ management activities by scheduling work assignments, setting priorities, directing work of subordinate employees, and ensuring that best practices are adhered to for efficient running of operations;
• Maintain a catalogue of stock items and ascertain their availability in stock at all times;
• Issue timely requisitions to Procurement BU for stock replenishment and follow subsequent orders with suppliers;
• Set up ‘Perpetual Stock Taking’ exercises for all categories of stores, and take appropriate/corrective actions on the outcomes thereof;
• Establish processes to improve overall efficiency and mitigate the risk of errors/omissions impacting internal customers and suppliers;
• Ascertain that all items received from suppliers are of quality standard acceptable to the Bank;
• Attend to queries of internal customers and suppliers and ensure that problems, if any, are timely fixed;
• Manage the materials/items within stores such that the total cost of maintaining these remains optimum and prepare relevant quarterly reports;         
• Ascertain that up to date knowledge and understanding of policies, procedures, methodology, laws and regulations are maintained and applied in the daily assignments.

Requirements

Qualifications & Experience:

• Degree in Inventory/Supply Chain Management or equivalent;
• A minimum of 5 years working experience with at least 3 years in a store environment.

Other Requirements:

• Strong leadership skills;                
• Excellent written, oral and verbal communication skills;                
• Knowledge of documents management system and stock management application.      

 Competency Requirements

The job holder should:

• Uphold ethics and values, act with integrity and promoting equal opportunities (Adhering to Principles and Values);
• Set clear objectives, plan activities well in advance and manage time effectively (Planning and Organising);
• Focus on customer needs and satisfaction, set high standards for quality and quantity and consistently achieve set goals (Delivering Results and Meeting Customer Expectations);
• Make effective decisions even under difficult circumstances, take responsibility and show initiative (Deciding and Initiating Action);
• Provide others with clear direction, establish standards of behaviour for others and motivate and empower individuals (Leading and Supervising);
• Demonstrate interest in others, work effectively in teams, build team spirit and show care and consideration for individuals (Working with People);
• Work productively in a stressful environment, control emotions in difficult situations and handle criticism effectively (Coping with Pressures and Setbacks).

Closing Date: 25 May 2017

Please ensure that all your personal, academic and professional details are up to date.  Any incomplete application will not be considered.

The Management reserves the right not to appoint anyone following this advert.