Site Clerk

1. Recording of time in and time out of all KUROS employees on site.
2. Recording of time in and time out of subcontractors.
3. Ensuring all employees sign in and sign out in the attendance sheet.
4. Ensure that attendance is completed on a daily basis before 9:30am.
5. Ensure that daily labour force is prepared and sent to all concerned parties.
6. Filling of timesheets accurately and obtained approval from Site management before sending to Head Office.
7. Travelling, leave forms, permission taken are recorded in the timesheets accordingly before sending to HR department.
8. Inform Site Manager about employees leaving site during working hours without authorization.
9. Filling up of leave forms for employees.

10. Organise meal and transport for employees doing overtime and to inform HR Dept accordingly.

11. Reporting of any abuse of leaves, ( unauthorized leaves) to Site management and HR Dept.

12. To obtain approval of overtime from Site Manager, to be vetted by Construction Manager or Managing Director.

13. To ensure that all adequate basic provisions are organized prior to Cyclone Class 3 for security guards posted on sites.

14. To fill up the overtime control sheet prior to overtime being done and inform HR Dept in due time for transport arrangement.

15. To keep the site daily diary up to date (no of workers, plant & equipment, materials received, weather, visitors, accidents, etc …

16. Ensure that timely submission of all documentation to HO.

17. To ensure that all attendance sheets are signed by Site Manager or any other person designated by Management before same is forwarded to the HR Dept for payment.

18. To ensure that no subcontractors workers are travelling by company transport.

1. To send OR Request.
2. To keep proper records of OR request on excel sheet for tracking purposes.
3. For any extension of plant, to advise HO 2 days before.
4. Recording of plant working hours.
5. Proper time recording of external plant hires and keep track of all breakdown.
6. To fill Daily Plant records.
7. To fill Weekly Plant Hire Sheet.

1. To Issue OR and approvals’ follow up.
2. To process Purchase Request.
3. To follow up Purchase Request for timely delivery.
4. Timely placement of orders.
5. Check how much material is being requested versus quantity allowed and delivered.
6. Working with procurement to order materials and with logistics to deliver them.
7. To be responsible and accountable for filling the GOODS RECEIVED NOTE (GRNs).
8. Ensure Store Register Book is kept up to date.
9. Stores to be always clean and tidy and tools are in good working conditions.

10. To overview the store administration.

11. All invoices to be properly kept and despatched to Head Office with the GRN and attached purchase order.

12. All Stock Cards/records books to be properly filled and are up to date.

13. Follow up of pending materials from Head Office.

14. To do materials forecasting on a daily, weekly, monthly basis with the Site Manager.

1. To issue OR for all plant, lorry request as per procedures set in place.
2. Control of labour, plant, equipment and materials on site.
3. To keep the site daily diary records up to date (no. of workers, plant, equipment, materials received).
4. To ensure that NO plant or equipment engine either for KUROS or on RENTAL are kept running during IDLE time.
5. Performing timely inventory of tools, small plant, scaffolding, etc…
6. To check and receive all deliveries on site and acknowledge Memo’s & invoices.
7. All electrical tools, small plant & equipment to be always in good running condition and to report promptly any damage or loss to the Site Manager and to Operation Dept.
8. Reporting of any unreturned tools to the Site Manager.
9. Ensure employees sign the Tools Register Book when tools are delivered to them.

10. Maintain Stock area, delivery area in a neat and orderly manner.

11. To receive materials, prepare Goods Received Note (GRN), do stock count.

12. To send invoices, deliveries, memos to Head Office attached with the GRNs.

13. Monitoring of Petty cash and Petty Cash reconciliation.

14. Providing weekly, fortnightly, monthly reports to Site Manager and Q.S.

15. Conduct physical/spot checks on labour force and record individual activity on timesheet and match number of workers present in attendance book versus physical presence.

16. Effecting frequent site visits to roll-call attendance of employees including subcontractors.

17. To ensure Foremen fill the allocation sheet and submit to Admin Clerk on a daily basis.

18. To compare number of workers in allocation sheet versus attendance book.

19. To ensure there is no wastage of materials by subbies or no damaging of company property.

20. To sign all delivery notes/invoices when materials coming on site and to be stamped with ‘’Kuros stamped’’.

21. OR and PR to be clearly differentiated.

22. To carry out regular inventory of power tools, plant & equipment, survey equipment and to send reports to the Operation Department on a weekly basis (Mondays).

1. To follow up with IT Dept for connection of internet, phones availability to new recruits and report any discrepancy to I.T Dept.
2. To ensure site cameras are functioning properly and are in good running state and to report any issues.
3. In case of NO internet connection on site, to send URGENT request to I.T Dept for prompt action.
4. To ensure that all sites I.T issues are cascaded to Admin Clerk who in return will have to inform and follow up with the I.T dept.

1. To ensure C.E.B bill and C.W.A bills are forwarded to HO regularly. In case of delay in receiving utility bills, Admin Clerk to ensure that same are collected directly to the related authorities.

1. To assist in the setting up of site with due regards to safety, welfare and operational efficiency.
2. To communicate effectively with internal and external stakeholders, including regular open communication with workforce.
3. To abide to company’s policies and procedures set in place.
4. To abide to the company’s Code of Conduct.
5. To safeguard confidential information and observe the rule of discretion and confidentiality at all times.
6. To instill a culture of continuous improvement.
7. To uphold the company’s image and reputation.
8. To treat everyone in the company with due respect and in a fair manner.
9. To perform any cognate duties as may be assigned by Management.