Secretary

Adecco Mauritius, a leading International HR Service Provider, is looking for a Secretary for one of our clients.

The chosen candidate will have the following responsibilities and profile:

Key Responsibilities

• In charge of the regular updating of the Database
• The feeding of the system that is linked with the Business Units.
• Ensure the accuracy of all information input on the system which will be overlooked by concerned Manager
• Assist the Manager in the daily administrative tasks (calls management/courier follow-up/archives)
• Responsible of Office supplies and equipment maintenance
• In charge of relationship with local suppliers and related follow-ups
• Management of physical and electronic filing of contracts of various stakeholders
• Manages sales contracts and follow ups (Signature/Filing/invoicing/payments).
• Act as liaison officer between producers for recovering of promotional materials and communicate same to the Marketing and communication Departments.
• Follows up on the collection & acceptation of materials with the Technical department
• Ensures that all acquisition contracts are captured on the system

 
Qualifications and Experience:

• At least 2 years’ experience in a similar position

Skills:

• Be mature and have a confident personality with good organisational and administrative skills
• Be attentive to details and able to take initiatives
• Be flexible with a high level of discretion
• Be able to meet tight deadlines
• Be able to work in a team