Administrator

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Our client in the financial industry is recruiting an Administrator

Role Summary : 

Our ideal candidate will have experience in the trust and fiduciary industry and able to be a crucial part of delivering the Trust and Company Client admin activities outsourced from the client businesses in Geneva, Jersey (and over time London).

Key Responsibilities: 

• To deliver a high quality support service to the administration team in a timely and efficient manner for the businesses.  
• To ensure that all business is conducted within the rules, guidelines and expectations of the Company. To follow all applicable internal compliance considerations and appropriate processes, policies and procedures.
• To assist and participate in the completion of any projects delegated to the Administrator - Client Service Support, as approved by the Head of Administration Support.
• To ensure all tasks are accurately recorded with clear descriptions of work conducted in the daily timesheet.
• Ensure quality and pace of work in line with expectations of company.  
• Will need to be proficient in use of NavOne (MS Dynamics) which is the operating system for all Client Admin activity (training can be provided, but experience is preferable)

Indicative tasks expected within this role:

Admin Support:

• Share issuance/transfers
• Approval of letters of engagement (draft simple resolutions and arrange for signing)
• Approval of accounts (draft resolution, arrange for signing and update no.13 in accounts tracker)
• Notify registered agent of changes
• Ordering of Certificates of Good Standing and Certificate of Incumbency.
• New bank/investment accounts opening (draft resolutions, populate forms, signing)
• Preparation and updates of structure charts.
• Draft Client reports for Client meetings.
• CDD collation for intermediaries/3rd parties

NavOne Support:

• Share register Nav management
• Changes to Nav data
• Nav cleansing/clean up and data integrity
• Payment workflow management (clearing of authorised payments)

Candidate Profile:

• Minimum one year of Trust and Company administration experience.
• Studying towards STEP or ICSA qualification
• Good working knowledge of the Trust and Company administration
• Ability to prioritise workload
• Self-motivated with good communication skills with colleagues and external intermediaries
• Working towards attaining a good practical knowledge of trust and company administration
• Organised, accurate, prepared to take ownership of tasks and understanding when to ask for advice or support,
• Following tasks through to completion and able to manage own time.
• MS Office skills
• NavOne system experience preferable
• Able to work under pressure and to time frames
• Methodical, thorough and attentive to detail
• Excellent oral and written communication skills in English, at all levels, within and outside the Trust Company

Proactive Talent Solutions reserves the right:

To call only the shortlisted candidates for interview.

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.