Administrative Assistant (JMD International Ltd)

The job holder will assist the Factory/Workshop Supervisor in his duties namely the day to day safe and efficient running of the factory by providing comprehensive secretarial and administrative support.

• To create and maintain records and filing systems
• Ensures that paperwork, e.g purchase orders, production orders, stock issue vouchers and delivery notes (if applicable), are done in a timely manner
• Receive incoming mail. Open and allocate items with back-up papers, when appropriate originating replies under own signature or drafts and prepares letters/documentation for signature by Manager.
• Act upon telephone calls according to urgency and importance, referring to Supervisor only when essential.
• Act as main reference point for other management/team(s)/outside contacts, responding to/resolving queries/providing information or channeling to an appropriate alternative source, to avoid unnecessary interruption.  
• Monitor progress and ensure actions, paperwork are coordinated in preparation for meetings/to meet deadlines.
• Helps in Ad-hoc projects / tasks