Administrative Coordinator

C-Care, part of the healthcare cluster of CIEL Group, is a Mauritian private healthcare group, owning and operating the two main private healthcare facilities in Mauritius, namely C-Care Darné and C-Care Wellkin Hospital. C-Care also owns and manages C-Care Clinic and C-Lab.

C-Care is currently looking for an Administrative Coordinator to be based at C-Care Corporate office.

Administrative Coordinator

Reporting to the Head of Quality, Patient Safety & Clinical Affairs with dotted line to the Group Clinical Directorate Manager; the selected will lead and manage contracts for all visiting consultants, whilst keeping the doctors’ database up to date. The individual will also be involved in other administrative tasks relating to the department.

What you will be doing:

• Work closely with OPD Managers/Leads to ensure that contracts/addendums for new and existing visiting consultants are adequately maintained.
• Be the guardian of the C-Care Doctor Master file and Responsible for doctors’ profile creation on HIS database.
• Liaise with various stakeholders (IT, Finance) for adequate mapping to BUs.
• Resolve any queries in regards to contracts and HIS with concerned parties.
• Maintain an up-to-date doctors’ register.
• Make sure all Doctors’ documents are up to date/filled.
• Support with Happy Doctors’ Initiatives.
• Track and assist with other Happy Doctors’Intiatives as required (Professional Indemnity paperwork for doctors, liaising with insurance provider etc.)
• Support with planning of CMEs and other doctor related events such as Annual Gala. Liaise with key stakeholders (L&D team, BUs, venue providers, marketing) for successful event execution.
• Support with the Doctors’ newsletter.
• Work closely with the department team members and assist as required in day-to-day administrative tasks.
• Attend main departments meeting and compile minutes of meeting as required.
• Assist with data analysis and compile information for Board meetings, Management meetings.
• Assist in the calendar of the head of department.

What are we looking for?

1. Bachelor's degree or Diploma in a relevant field such as administration, sciences, or a related discipline is desirable.
2. At least 2 years working experience in general administrative tasks
3. Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
4. Excellent written and verbal communication skills, with a keen attention to detail.