Administrative Executive

Administrative Executive with a focus on Training / Learning & Development

Job Title:  Administrative executive
Job Type: Full-time

Job Summary:

We are seeking a proactive and detail-oriented  administrative executive to provide comprehensive support across  training administration, and business development functions. The ideal candidate will play a key role in coordinating training programs, ensuring compliance with HRDC and MQA guidelines, analysis and reporting, survey administration and interpretation, focus groups support and administrative tasks and supporting proposal preparation. This role offers a unique opportunity to gain hands-on experience in multiple business areas while working closely with cross-functional teams.

Key Responsibilities:

Training & Learning and Development Support

• Register and maintain all training-related information on the HRDC platform.
• Coordinate with trainers to maintain a schedule of sessions and availability.
• Prepare training materials including attendance sheets, certificates, letters of attestation, NDAs and MOU.
• Follow up on HRDC and MQA documentation and submissions, ensuring compliance and timely processing.
• Assist with invoicing processes related to HRDC refunds and training projects.
• Organize logistics for internal and external training sessions (e.g. venue booking, materials preparation).
• Maintain dashboards and reports to track training outcomes, participant feedback, and key learning metrics.
• Support in focus groups and training delivery
• Survey administration (employee survey/ evp survey/ culture survey), process results and generate the reports.
• Interpret and analyse psychometric tests and prepare graphs and reports, support consultants in presenting to clients
• Assist on all HR projects that are on delivery for clients

Business Development & Proposal Support

• Assist in preparing commercial proposals and related documentation.
• Support the tracking and follow-up of proposals, client communications.
• Contribute to the compilation and presentation of dashboards, analytical reports, and business insights.

Candidate Profile:

Qualifications:

• Diploma or Bachelor's degree in Business Administration, HR, Management, or related field (preferred).
• Prior experience in an administrative role, training officer

Skills & Attributes:

• Excellent organizational and multitasking abilities.
• Strong analytical skills with a good command of MS Excel (dashboards, tracking tools).
• High attention to detail and commitment to accuracy.
• Fluent spoken French and proficient written English.
• Good interpersonal skills and a client-focused mindset.
• Able to work independently,committed and can work under deadlines.
• Outgoing, enthusiastic, and eager to learn and grow.