Accounts Receivable Officer
- Mauritius
- Not disclosed
- Permanent
- Added 07/11/2025
- Closing 07/12/2025
- Dana Schierhout
Join as Accounts Receivable Officer: manage invoices, track payments, ensure accuracy, and drive timely collections efficiently.
Overview of Responsibilities:
- To ensure all city ledgers are supported with correct backups and invoices are issued within 48 hours.
- Monitor outstanding invoices closely and ensure compliance with credit terms.
- Post and reconcile payments accurately in Opera, ensuring all credits and commissions are validated.
- To ease traceability of all credits such as commissions/brochure contribution/ exchange gain and losses etc.
- Maintain up-to-date records for audits and reporting, ensuring traceability of all transactions.
- To ensure maximum scoring in Focus - Auto Control; above 90%.
- Support monthly debtors' meetings and follow-up actions for overdue accounts.
Key Responsibilities:
Processing of Invoices
- Ensure that all city ledgers have reservation sheet and correct voucher
- Verification of currency and exchange rate used
- Verification of stay period (Check in and check out)
- Verification of occupancy in room (No of Adult and Child)
- Calculate invoice amount based on contracted rate, flat rate or any negotiated rate
- Proceeds with adjustment for inaccurate amount inputted on Opera by reservation department for E.g., and liaise with reservation to close adjustment before month end
- All adjustments must be validated by the Accountant and SM director/Reservation Manager
- Undercharge/overcharge
- Send invoices to TO/DMC by email or post within 48 hours
- All invoices sent must match to Turnover reported on Opera monthly and same must be filed in the Monthly VAT Return
- All invoices must be readily available for check
- Prepare Statement of Account (SOA) monthly and follow up on payments via email or phone within required timeframe
- Collaborate with the Sales & Marketing team for collection of long-outstanding balances
- Investigate and resolve billing discrepancies in coordination with Reservations, Sales, and Finance
- Post payment on Opera by taking into consideration receipts from debtors (Bank account), deduction for brochure participation, account for bank charges, Commission, Vat and Profit or Loss on exchange
- The workings for the payments being processed SHOULD be Validated by the Senior / Chief Accountant and readily available for inspection /audit
- All commissions being processed on the system should have respective supporting documents
- The posting should be validated through journal entry Postings by the Senior / Chief Accountant monthly
- These documents should be readily available for inspection
- Ensure that invoices are properly filled in respective agency
- Paid invoices are filled according to the month in which payment has been made
Qualifications and Experience:
- Diploma or Degree in Accounting, Finance, or related field.
- At least a minimum of 2 years' experience within the same field and position in the hotel or hospitality industry.
Bolt Talent Solutions (Pty) Ltd
- 1st Floor, La Promenade, The Trademark, MU, 80829, Moka, Mauritius