Trainee Office Administrator

This role is to support our team with administrative tasks, HR activities, and marketing initiatives. Responsibilities include front desk duties, office coordination, recruitment support, event planning, and assisting with internal communications.

Key Responsibilities

Administrative Support

• Assist in front desk duties such as answering calls and greeting visitors
• Support with ordering and restocking office supplies under supervision
• Maintain daily order in the office, coordinate work of cleaners
• Assist in the setup of the kitchen and pantry area (e.g., replenishing supplies)
• Support document handling: photocopying, scanning, filing, and data entry
• Help prepare outgoing mail and arrange courier services
• Other Administrative tasks

HR Support

• Assist in recruitment process with job posting and interviews arrangement
• Help prepare onboarding materials for new employees
• Assist in maintaining attendance records (e.g., leave tracking spreadsheets)
• Contribute to organizing staff activities and HR events

Marketing & Communication

• Assist in drafting social media posts related to office events and culture
• Participate in brainstorming sessions for internal and employer branding campaigns
• Support the update of internal communication platforms
• Help with logistics and coordination of marketing or internal events