Secretary / Administrative Assistant

We are seeking a motivated Secretary to handle administrative tasks including liaising with suppliers, preparing purchase orders, coordinating imports, and working with clearance agents. The ideal candidate is organised, detail-oriented, and proficient in MS Office.

About Us:

We are a well-established pharmaceutical distributor in Mauritius, committed to providing high-quality healthcare products and solutions. As part of our continued growth, we are looking for a reliable and detail-oriented Secretary to support our administrative and operational activities.

Key Responsibilities:

• Liaise with local and international suppliers regarding orders, documentation, and queries.

• Prepare and process Purchase Orders (POs) accurately and timely.

• Coordinate with customs clearance agents for import procedures and documentation.

• Compile and submit costings and product pricing files for management review.

• Maintain accurate records of imports, shipments, and supplier correspondence.

• Assist in general office administrative duties, including filing, document preparation, and data entry.

• Communicate with internal departments such as sales, accounts, and logistics to ensure smooth workflow.

• Assist in preparation and submission of government tenders

• Support the management team with any other administrative tasks as required.

Requirements:

• Proven experience in an administrative or secretarial role

• Good understanding of import and customs clearance processes is an advantage.

• Strong organisational skills and attention to detail.

• Proficient in MS Office (Word, Excel, Outlook).

• Good written and verbal communication skills in English and French.

• Ability to work independently and handle multiple tasks efficiently.

What We Offer:

• A dynamic and supportive working environment.

• Exposure to the pharmaceutical distribution industry