HR Admin Clerk

The Payroll Admin Clerk is responsible for assisting in the accurate preparation and processing of employee payroll. This role involves maintaining payroll records, verifying timesheets, managing leave records, and ensuring compliance with company policies and labor regulations.

Key Responsibilities:

• Assist in preparing and processing the monthly payroll for all employees.

• Verify and input timekeeping information, overtime, shift differentials, and leave into the payroll system.

• Maintain and update payroll and employee records including earnings, deductions, and leave balances.

• Ensure all payroll transactions are compliant with internal policies, employment contracts, and legal regulations.

• Collaborate with HR and departmental heads to resolve discrepancies in attendance or pay.

• Prepare payslips and distribute them securely and on time.

• Assist in the preparation of payroll reports for management and statutory bodies.

• Process new hires, terminations, salary changes, and other updates in the payroll system.

• Maintain strict confidentiality of employee payroll data and records.

• Respond to employee queries related to payroll, leave, or deductions in a timely and professional manner.

• Support audits by providing necessary payroll documentation when required.

Qualifications and Experience:

• Higher School Certificate (HSC) or equivalent; additional training or certification in payroll or accounting is an advantage.

• At least 1–2 years of experience in payroll or administrative roles, preferably in a hotel or similar environment.

• Familiarity with payroll systems and time & attendance software.

• Basic knowledge of local labor laws and statutory contributions.

Key Competencies:

• Strong attention to detail and accuracy.

• Good organizational and time-management skills.

• Ability to handle confidential information with integrity.

• Excellent numerical and data entry skills.

• Effective communication and interpersonal skills.

• Proficiency in MS Office (Excel, Word, Outlook) and HRMS (Sicorax).