Personal Assistant

QBL is seeking a highly organized and proactive Personal Assistant (PA) to provide administrative and personal support. The ideal candidate is detail-oriented, professional, and able to handle a wide range of responsibilities with discretion and efficiency.

Key Responsibilities:

• Calendar and Schedule Management, coordinate meetings and maintain schedule, including appointments, conferences, travel and other engagements.
• Manage daily, weekly and monthly tasks for both MD and CTO, ensuing that deadlines are met, and priorities are managed.
• Event coordination such as dinners, lunches, or client meetings that involve socializing.
• Support with email management and phone calls.
• Arrange travel logistics including flights, accommodations, itineraries, and transportation for QBL’s business trips.
• Prepare and edit correspondence, presentations, reports, and other documents as required.
• Draft letters, memos and official communication on behalf of the CTO.
• Draft and manage minutes for CTO.
• Maintain strict confidentiality regarding all personal and professional matters related to the MD and CTO.
• Support general administrative tasks, including office management.

Key Skills and Qualifications:

• Minimum of 3-5 years of experience in a Personal Assistant role, ideally supporting senior-level / C-Suite executives.
• Proven ability to manage multiple calendars and tasks effectively in a fast-paced environment.
• Strong verbal and written communication skills, able to articulate clearly with both internal and external Stakeholders.
• Ability to manage time effectively, anticipate needs, and maintain a high level of efficiency.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and other office management tools.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Strong attention to detail in every aspect of work, from scheduling to document preparation.
• Ability to think critically and handle unforeseen challenges with resourcefulness.

 Personal Attributes:

• Proactive, reliable, and adaptable.
• Professional demeanor with a high level of integrity.
• Ability to work independently and meet deadlines.
• Strong interpersonal skills and a collaborative team player.
• Ability to maintain a calm and positive attitude under pressure.

Education:

• A Diploma in Business Administration or equivalent experience.