ACCOUNTS PAYABLE OFFICER

To ensure validity and accuracy of all invoices their appropriate allocation and timely payment.

• Ensure that documents are provided by the concerned department to justify request for payments.

• Submit request for payment to Financial Controller and General Manager for approval.

• Ensure that the cost distribution and account code charge for every payment are in line with the guidelines of the hotel operation.

• Make payment according to the required payments terms.

• Ensure that the hotel monthly regular operating cost and expenses are properly accrued in book.

• Reconcile Accounts Payable related accuonts and cah in bank account (credit side).

• Prepare payment voucher once all purchasing procedure has been completed.

• Account for and audit all items on all documents and ensure that the required documents are completed and attached to the payment voucher.

• Reconcile processed work by verifying entries and comparing system reports to balances

• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.

• Maintain accounting ledgers by verifying and posting account transactions

• Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data

• Report sales taxes by calculating requirements on paid invoices

• Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures

• Protect organization’s value by keeping information confidential