Administrative Assistant - Tyres

Emcar Tyres is looking for a dynamic and experienced person as Administrative Assistant to assist in the daily duties.

Job Responsibilities: 

1. Administrative & Invoicing Support

• Accurately prepare and process customer invoices using SAP Business One based on tyre change slips and job cards.

• Ensure all tyre change slips are collected, checked and properly filed for record-keeping.

• Liaise with Tyremen and other operational staff to retrieve and validate documentation.

• Maintain up-to-date administrative records and assist in the generation of internal reports.

2. Finance & Reconciliation

• Perform daily cash collection and cashiering duties, ensuring accurate cash handling and deposit tracking.

• Conduct basic reconciliation of payments received vs invoices raised.

• Follow up on outstanding payments from customers and ensure prompt settlement of dues.

• Assist in preparing reports on accounts receivable and payable.

3. SAP & Excel Proficiency

• Input and retrieve relevant information into/from SAP Business One.

• Generate relevant financial or inventory reports using SAP and Excel for the management team.

• Maintain and update departmental spreadsheets including customer payment trackers, invoice logs, and delivery schedules.

4. Coordination & Communication

• Serve as a point of contact for internal and external queries related to tyre operations and invoicing.

• Follow up with suppliers and customers on administrative or payment-related matters.

• Coordinate with the Accounts Department for reconciliations and month-end processes.

5. General Office Duties

• Provide administrative assistance to the Tyres team including filing, photocopying, answering emails, and scheduling meetings.

• Support the Head of Department in daily coordination tasks and reporting needs.

Qualification & Experience: 

• Higher School Certificate or Diploma in Office Administration, Finance or related field.

• Minimum 2 years’ experience in administrative and/or finance support roles.

• Proficient in SAP Business One and Excel.

• Good understanding of basic finance principles - invoicing, debtors/creditors, reconciliation, cashiering.

• Strong organizational skills and attention to detail.

• Ability to work independently while maintaining high levels of accuracy and confidentiality.

• Excellent communication and follow-up skills.

• Pleasant and outgoing personality.

• Ready to work odd hours if required.

• NB: This job role will be based at our office in Roche Bois