Administrative Assistant

Avacor Lts is looking for an Administrative Assistant

MAIN FUNCTION:

The Administrative Assistant provides general office support by handling administrative tasks, organizing information, and assisting staff and managers.

DUTIES & RESPONSIBILITIES:

-        Client Communication: Send quotes, respond to inquiries, and follow up with clients.

-        Coordination: Schedule and coordinate installation and commissioning activities.

-        Contract Management: Prepare, process, and track service contracts.

-        Accounts Support: Follow up with debtors and assist with tracking payments.

-        Database Management: Maintain and update the client database to ensure accurate records.

-        Stock Management: Monitor and manage inventory levels, including ordering and tracking usage.

-        General Administration: Support reporting, filing, and day-to-day office operations.

SKILLS AND COMPETENCIES:

-        Very good written and verbal communication in French and English

-        Proficient with Microsoft Office

-        Very good reporting skills

-        Very good organizational and time management skills

-        Ability to deal with persons of diverse background

-        Attention to details

-        High sense of confidentiality

-        Honesty and integrity

-        Ability to work under pressure

-        Ability to work independently and as part of a team

QUALIFICATIONS AND EXPERIENCE:

-        At least HSC

-        A diploma or degree in business administration or any other related would be considered an asset

-        A previous experience in a similar role would constitute a definite advantage