Admin and Accounts Coordinator- Suntricity Ltd

Work hand in hand with the accounts department to ensure that invoices are done in a timely manner and according to the client’s purchase order 

Liaise with accounts team for debtors follow-up 

Prepare Purchase Orders for our suppliers and ensure contracts are signed and filled properly 

Request quotations from shipping agents and arrange booking for our imports  

Liaise with freight forwarder and ensure smooth running of customs clearance process 

Prepare all documents to be sent to the accounts department to do the costing before the input of new stock entry in Sage software (purchase order, final invoice from supplier, freight invoice, etc.) 

Manage accounts payable and receivable 

Prepare and maintain a ‘Cash Flow’ forecast report 

Liaise with the bank for import facilities (import loans, Letter of Credit, etc) and ensure proper follow-up 

Track and manage company office expenses 

Handle the ‘petty cash’ 

Provide support to the managers by preparing a ‘monthly dashboard’ highlighting sales figures, stocks and debtors analysis 

Ensure stock figures are accurate (value and quantity) by doing regular checks with the storekeeper 

Prepare labelling of stock items and ensure the same code is used in Sage and in the warehouse  

Proceed with data entry for new product codes creation in Sage software 

Maintain filing systems and managing confidential information 

Provide administrative support to other departments 

Manage office operations and ensuring smooth daily activities  

Ensure a well-organized and efficient work environment 

Assist with HR tasks like onboarding 

Ensure quality response to clients through email and social media platforms such as Facebook and LinkedIn 

Assist in marketing activities such as handling social media platforms 

Book travel arrangements (with ENL Commercial’s assistance) 

Act as the point of contact for internal and external clients 

Act as the point of contact for ENL’s sustainability projects 

At least 3years’ experience in a similar position 

Strong attention to detail 

Organizational skills 

Knowledge of accounting principles would be an advantage 

Good communication and interpersonal skills  

Ability to handle multiple tasks and prioritize effectively 

Fluent in French and English