Business Support Admin

Our sister company is looking for a Business support Admin. The Business Support will offer day to day administrative and support services to the Partners, Teams & the Administration Department.

Amongst others, her core duties consist of the following;

Main Tasks and Responsibilities

• Monitor, organize & maintain the Agenda/diary of Partners/Seniors;
• Provide administrative / secretarial support to Teams as & when required;
• Organize overseas trips, make relevant bookings and prepare agendas for Partners and teams;
• Prepare reports, memos as & when required;
• Work out mailings upon instructions;
• Follow up on emails and doing the relevant follow up with relevant parties;
• Draft, transcribe and edit letters and any other documents as required;
• Handle telephone calls and relay messages in a clear & proper manner;
• Maintain files & records as and when required;
• Attend meetings & taking minutes upon request;
• General administrative support: Filing, Binding, Scanning, faxing copies etc.;
• Assist & replace at the reception as & when required- taking & directing calls & messages & internal dispatch;
• Providing RTG training to newcomers;
• Maintaining billing list & Prepare invoices for Partners/ teams on a monthly basis;
• Coordinates with relevant parties to collect and review necessary information for timely submission to appropriate legal directories as part of the Legal Awards and Rankings process;
• Coordinates submissions for legal directories;
• Collaborates with teams to assist in preparing profiles to be included in pitches;
• Coordinates the update of firm/lawyers’ profiles and marketing materials including by reference to recent transactions submitted to legal registries;
• Uses social media (including MailChimp) to publish content that promotes the brand image of the firm and disseminates relevant information to the target market;
• Provide secretarial/administrative support to the BD team;
• Assist on any projects organised by the firm as and when required;
• Monitors the housekeeping of files and manage the archiving of relevant files;
• Any other cognate duties.

Key Competencies

• Has excellent multi-tasking skills;
• Disciplined and has good organising and planning skills;
• Excellent verbal and written communication skills;
• Discretion and trustworthiness;
• Efficient, Reliable and Flexible;
• Takes initiatives;
• Good Team player;
• Attentive to details;
• Can work efficiently in a highly demanding environment;
• Good interpersonal skills.

Required

• At least 2 years’ experience in secretarial and administrative duties.
• Diploma /certificate in Secretarial studies.