Job Summary

The Accounts Officer`s role includes bookkeeping, client account management.

Key Responsibilities

Financial Management & Accounting

• Assist in maintaining accurate accounting records, including journals, ledgers, and cashbooks
• Assists in daily financial transactions and ensure proper documentation
• Assists in the preparation of bank and other reconciliations such as the Registration Fees & Land Transfer Tax paid to Govt of Mauritius.
• Manages accounts receivable and has an eye on the accounts payable as well
• Assist in the preparation of monthly and annual financial statements

Client & Trust Account Handling

• Assists in manage client escrow accounts
• Assists in monitoring incoming and outgoing funds related to notarial transactions
• Assists in ensuring proper allocation of funds for property transfers
• Reconcile client accounts and resolve discrepancies

Billing & Revenue Collection

• Prepare and issue quotations and invoices for notarial services
• Track payments and follow up on outstanding balances
• Record notary fees, registration charges, and applicable duties/taxes
• Provide clients with statements and payment confirmations

Compliance & Regulatory Duties

• Maintain records for audits and inspections
• Support anti-money laundering (AML) procedures and client due diligence
• Liaise with auditors, tax authorities, and regulatory bodies

Administrative Support

• Maintain organized financial filing systems (physical and digital)
• Support notaries and legal staff with transaction-related financial data
• Assist with implementation and use of accounting software

Qualifications & Requirements

• Diploma or Degree in Accounting, Finance, or ACCA level 1
• Minimum 2–3 years of accounting experience (experience in legal/notary sector is an advantage)
• Strong knowledge of accounting principles and financial reporting
• Familiarity with trust/escrow account management
• Proficiency in accounting software and Microsoft Excel
• High level of accuracy, integrity, and attention to detail

Key Skills & Competencies

• Strong analytical and numerical skills
• Knowledge of regulatory compliance and financial controls
• Good organizational and time-management abilities
• Effective communication and interpersonal skills
• Ability to handle confidential information with discretion