As Administrative and Procurement Coordinator, you will be responsible for coordinating procurement activities and supporting general administration functions to ensure the smooth operation of office activities, efficient purchasing processes, and effective administrative support across the organization.

Main responsibilities include:

• Coordinate daily administrative operations to ensure the smooth running of office activities and support business functions effectively.
• Manage office supplies, equipment, and inventory to ensure adequate stock levels and cost efficiency.
• Oversee procurement activities including sourcing suppliers, requesting quotations, comparing offers, and preparing purchase orders.
• Liaise with vendors and service providers to negotiate pricing, delivery timelines, and service agreements in line with company policies.
• Monitor purchase orders and follow up on deliveries to ensure timely receipt of goods and services.
• Maintain accurate procurement records, contracts, invoices, and supplier databases for audit and compliance purposes.
• Coordinate with internal departments to identify purchasing needs and ensure timely procurement support.
• Verify invoices against purchase orders and delivery notes before submission for payment processing.
• Support budget monitoring by tracking procurement expenses and identifying cost-saving opportunities.
• Ensure compliance with internal procurement procedures, company policies, and applicable regulations.
• Assist in organizing meetings, travel arrangements, company events, and other administrative activities as required.
• Prepare administrative and procurement reports, correspondence, and documentation for management review.
• Handle incoming communications, filing systems, and confidential records in a professional and organized manner.
• Coordinate maintenance of office facilities and ensure a safe and efficient working environment.
• Build and maintain strong relationships with suppliers and internal stakeholders to ensure high-quality service delivery.

Profile:

• Degree in Business Administration, Procurement, Supply Chain, or related field.
• Good knowledge of procurement and general administrative processes.
• Strong organizational, communication, and negotiation skills.