1. Procurement Management

• Evaluate supplier compliance with international standards such as ISO certifications where applicable.
• Source suppliers for goods and services required by the company, ensuring quality, cost efficiency, and timely delivery.
• Obtain quotations and negotiate contracts with suppliers, ensuring favorable terms and conditions.
• Manage procurement orders to ensure timely delivery and proper inventory management.
• Monitor inventory levels, initiating restocking as necessary and coordinating with the Store Keeper to ensure adequate stock levels.
• Ensure procurement is aligned with company goals and budget.

2. Shipping & Import/Export Coordination

• Oversee the shipping process from order placement to delivery, ensuring compliance with all import/export regulations..
• Handle shipping documentation including bills of entry, packing lists, commercial invoices, and customs declarations.
• Coordinate with freight forwarders and customs brokers to ensure smooth clearance of goods.
• Track shipments and ensure timely delivery of goods.
• Communicate regularly with the Store Keeper and Driver to ensure goods are received and delivered according to schedule.

3. Inventory Management & Stock Control

• Receive and inspect goods, ensuring they meet the required standards and specifications.
• Work closely with the Store Keeper to ensure that goods are stored properly and that inventory is accurate.
• Assist with regular stocktaking and monitor inventory levels to ensure there are no shortages or excess stock.

4. Documentation & Compliance

• Prepare and verify all shipping and procurement documentation, ensuring compliance with local and international trade regulations.
• Ensure all goods are compliant with import/export restrictions and that required customs duties and fees are calculated and paid.
• Liaise with the Accounting Team to process and manage customs fees and related charges.

5. Supplier Relationship Management

• Develop and maintain strong relationships with suppliers, ensuring that they meet quality standards and deliver goods on time.
• Track supplier performance and resolve any issues related to product quality, delays, or payment terms.
• Follow up with suppliers to ensure timely shipments and discrepancy resolution when issues arise.

6. Communication & Coordination

• Act as the main point of contact between the company and external suppliers, freight forwarders, and customs brokers.
• Coordinate internally with the Storekeeper, Driver, and Accounting Team to ensure smooth processing of shipments and customs fees.
• Ensure clear communication between internal departments to track deliveries, manage inventory levels, and update shipping status.
• Provide regular updates to management on the status of procurement and shipping operations.

7. Problem-Solving & Multitasking

• Handle pressure situations related to shipping delays, procurement issues, or documentation discrepancies, resolving them in a timely and efficient manner.
• Multitask and prioritize effetc.ively to ensure the timely processing of orders and shipments while maintaining smooth communication across departments.

8. Cost Control & Budgeting

• Ensure cost-effetive procurement practices, monitoring shipping costs and looking for cost-saving opportunities in both procurement and logistics.
• Collaborate with the Accounting Team to ensure customs fees and shipping costs align with the company’s financial goals and budgets.

9. Reporting & Analytics

• Maintain accurate records and generate monthly reports on procurement activities, shipment status, and customs-related expenses.
• Provide recommendations to management based on data analysis to improve processes, reduce costs, and increase operational efficiency.