Responsibilities :

1. Project Payment Management:

• Compile and prepare Project Payment Summaries (PPS) in collaboration with
• relevant stakeholders.
• Track payment statuses to ensure timelines are met.
• Coordinate with contractors, consultants, suppliers, and other service
• providers to facilitate timely payments.
• Resolve payment-related issues by liaising with internal departments and
• external stakeholders.

2. Administrative Duties:

• Draft letters of appointment for contractors, consultants, suppliers, and
• service providers.
• Maintain accurate and organized records for all financial transactions and
• contractual agreements.
• Take minutes during project and finance-related meetings and ensure timely
• circulation to all stakeholders.

3. Project Coordination:

• Support the management of small-scale projects as a Project Executive.
• Monitor project progress and ensure compliance with established timelines,
• budgets, and quality standards.
• Assist in preparing reports, updates, and presentations for senior
• management.

4. Stakeholder Management:

• Build and maintain positive working relationships with contractors,
• consultants, suppliers, and other service providers.
• Ensure all parties are informed of payment schedules, project updates, and
• changes.

5. Compliance and Reporting:

• Ensure adherence to company policies and procedures in all payment and
• project-related activities.
• Generate periodic reports on payment statuses and project progress for
• review by the Project Finance Controller.

Education & Qualifications

• Bachelor’s Degree in Project Management, Engineering, Quantity Surveying or in a related field;
• A post-graduate degree in Construction Management will be an advantage. 

Skills

• Excellent communication skills with fluency in English and French;
• Self-motivated, dynamic, entrepreneurial, team player;
• Good client management and goodwill building ability;
• Ability to plan and organize team effort.