Key Duties and Responsibilities

• Support the recruitment and selection process by preparing job advertisements, reviewing applications, scheduling interviews, and issuing employment-related documents.
• Draft and prepare HR correspondence, including employment contracts, confirmation letters, warning letters, promotion letters, and other official communications.
• Maintain accurate and up-to-date employee records in both physical and electronic formats, while ensuring confidentiality of information.
• Monitor attendance, absenteeism, lateness, and leave records of employees.
• Assist in compiling payroll-related information such as attendance records, overtime, deductions, and other relevant employee data.
• Ensure that HR practices comply with applicable labour legislation, Company rules, and internal procedures.
• Respond to employee queries on HR matters and provide appropriate assistance where required.
• Conduct regular Sites visits
• Provide support in disciplinary and grievance procedures, including document preparation and follow-up actions.
• Coordinate onboarding and induction activities for newly recruited employees.
• Assist in the organisation and follow-up of staff training and development programmes.
• Prepare G1 & G3 applications, and monitoring of training on HRDC platform.
• Prepare HR reports, summaries, statistics, and other documentation as requested by Management.
• Communicate and liaise with employees, department heads, and external stakeholders on HR and administrative matters when necessary.
• Support the implementation and follow-up of the performance appraisal process.
• Ensure proper filing, safekeeping, and management of confidential HR documents.
• Contribute to the improvement of HR systems, procedures, and work practices.
• Carry out any other related duties as may be assigned by Management.

Qualifications and Experience

• Degree in Human Resource Management.
• 5 years similar work experience.
• Sound knowledge of HR principles, practices, and WRA.
• Good command of Microsoft Office applications.

Skills and Competencies

• Good verbal and written communication skills.
• Strong organisational and administrative capabilities.
• Ability to handle confidential and sensitive matters with discretion.
• High level of accuracy and attention to detail.
• Ability to work effectively under pressure and meet deadlines.
• Good analytical and problem-solving skills.
• Ability to work both independently and collaboratively within a team.