Primary Objective:

To coordinate and manage the transportation of office personnel efficiently and professionally, ensuring timely pick-up and drop-off while optimizing the use of company vehicles or hired transport services.

Key Responsibilities:

1. Daily Transport Scheduling

• Prepare daily or weekly transport schedules for office staff and executives.

• Coordinate pick-up and drop-off timings according to work hours, meetings, or events.

• Adjust routes and schedules based on last-minute changes or urgent requirements.

2. Vehicle and Driver Coordination

• Assign drivers and vehicles for staff transport based on availability and location.

• Ensure drivers are briefed on routes, passenger lists, and timing.

• Monitor driver performance and punctuality.

3. Communication & Support

• Act as the contact point for staff transport-related queries.

• Provide real-time support for delays, route changes, or emergencies.

• Communicate with staff regarding updates or changes in transport arrangements.

4. Fleet & Vendor Management

• Ensure all vehicles (owned or outsourced) are well-maintained, clean, and roadworthy.

• Coordinate with third-party transport providers if company vehicles are outsourced.

• Keep track of fuel usage, vehicle servicing, and repair schedules.

5. Record Keeping & Reporting

• Maintain records of transport usage, driver logs, vehicle mileage, and fuel expenses.

• Generate reports on efficiency, usage trends, or cost analysis.

• Assist HR/admin with transport-related cost budgeting and planning.

6. Compliance & Safety

• Ensure that all transportation activities comply with company policies and local transport regulations.

• Implement safety protocols for passengers and drivers.

• Manage insurance and registration renewals for company vehicles.

Required Skills:

• Strong organizational and time management skills.

• Effective communication and interpersonal skills.

• Familiarity with GPS tracking, transport management, or scheduling software.

• Ability to handle last-minute changes and work under pressure.

• Professionalism and discretion (especially when dealing with senior executives).

Work Environment:

• Typically office-based but requires regular communication with drivers on the ground.

• May involve early morning or late evening shifts depending on transport schedules.