Responsibility

• Organise appointments, Board meetings, Committee meetings, and shareholder meetings, ensuring that all checklists and documents are properly prepared and filed.
• Prepare agendas and simple board papers.
• Attend meetings and draft accurate minutes under the supervision of the Manager or Company Secretary.
• Prepare minute summaries, follow up on action items, and draft resolutions as required.
• Review basic meeting packs, resolutions, and letters prepared by junior team members.
• Support the preparation and review of documents for Annual Reports.
• Ensure timely filing of Annual Returns, Accounts, and other statutory documents, as well as timely payment of related fees.
• Assist in maintaining an updated statutory database and oversee proper scanning, naming, and filing of documents with junior team assistance.
• Liaise with regulators, auditors, and legal advisers under the Manager/Company Secretary’s supervision.
• Respond to inquiries from shareholders, directors, and other stakeholders, while supporting junior colleagues in addressing queries.
• Work effectively with clients’ external customers and counterparties.
• Respond promptly to customer inquiries and ensure appropriate actions are taken.
• Perform other related duties within the Business Unit.