Administrative Assistant

Key Responsibilities:

• Provide administrative and database support (supplier registration, purchase requests, filing, office supplies & amenities control)
• Act as first point of contact at reception — welcoming visitors, managing the switchboard, responding to customer queries professionally and maintaining a tidy, secure and well-organized front office environment
• Coordinate daily dispatch and ensure effective internal communication
• Provide comprehensive administrative support to the Human Capital department by scheduling & coordinating interviews, assisting with key HR initiatives and health & safety matters (including distribution of PPE and uniforms) and maintaining accurate, up-to-date records
• Coordinate training and briefing sessions (participant schedule, end to end logistics including venue, IT setup, refreshments, attendance monitoring)
• Coordinate meetings and prepare reports (as may be required)
• Proactively communicate with internal & external clients and business partners regarding services and interventions

Job Requirements:

• Certificate in Administration, or related field
• At least 3 years previous experiences in an administrative support role
• Strong organizational skills with the ability to prioritize, multitask, and meet deadlines
• Excellent communication and interpersonal skills to liaise with different stakeholders
• Computer literate and at ease with Microsoft Office
• Demonstrated ability to handle sensitive and confidential information with discretion
• Adaptable, proactive, and solution-oriented, with a customer-service mindset
• Team player who can also work independently with minimal supervision
• Flexibility to support occasional tasks outside core duties