Position Overview

The Account Officer & Administrative Officer is responsible for supporting the company’s day-to-day accounting, financial administration, and general office operations. The role requires a highly organized, reliable, and detail-oriented individual who can effectively manage financial records, administrative tasks, documentation, and coordination with internal departments.

The successful candidate will ensure that accounting and administrative activities are carried out accurately, efficiently, and within established deadlines, while maintaining a high level of confidentiality and professionalism.

Key Responsibilities

Accounting & Finance

• Record and maintain accurate daily financial transactions using QuickBooks Online.
• Perform bank reconciliations and follow up on any discrepancies identified.
• Prepare monthly VAT and TDS returns and ensure timely submission in accordance with applicable requirements.
• Manage petty cash, ensuring all transactions are properly documented and recorded.
• Review daily sales sheets received from the Sales Department for accuracy and completeness.
• Prepare weekly internal reports for management review.

Administrative Duties

• Prepare and generate monthly attendance reports using the company’s time and attendance system.
• Source and obtain quotations for office equipment, supplies, services, and other company requirements.
• Review and compare quotations and provide relevant information to management for purchasing decisions.
• Assist in coordinating general office requirements and ensuring the smooth running of daily administrative activities.
• Work closely with Management.
• Perform any other accounting, administrative, or operational duties reasonably assigned by management.

Requirements & Qualifications

• Diploma in Accounting, Finance, Business Administration, or an equivalent qualification or any work or  candidate with only work experience in accounting can also be considered.
• Minimum 3 years of relevant experience in accounting, finance, administration, or a combined role.
• Good working knowledge of Microsoft Excel and accounting software, particularly QuickBooks Online and QuickBooks Desktop.
• Sound knowledge of basic accounting principles, financial procedures, and statutory requirements.
• High level of integrity, confidentiality, reliability, and professionalism.
• Ability to work independently while also collaborating effectively with different departments.
• Proactive approach with the ability to identify issues, follow up on pending matters, and take appropriate action.

Key Competencies

• Accounting & Financial Administration
• Administrative & Organizational Skills
• Attention to Detail & Accuracy
• Numerical & Analytical Skills
• Microsoft Excel & QuickBooks Proficiency
• Time Management & Prioritization
• Communication & Coordination
• Problem-Solving & Follow-Up
• Confidentiality & Professional Integrity

 

Salary Package Rs 30K-40K depending on qualification and experiences.