Duties:

• Ensure that all information pertaining to a supplier / debtor has been recorded in the Accounting Software, including their email address, contact person, BRN number, VAT number.
• To ensure that all suppliers have a credit limit and a credit term.
• To process Purchase invoices, Subcontractors’ Certificates/Invoices on a timely basis.
• Ensure that Purchase invoices and Subcontractors’ Certificates/Invoices are already approved prior to processing on the Accounting Software.
• An excel listing needs to be updated for the payment request / certificates received for processing.
• Ensure that Purchase Invoices and Subcontractors’ Certificates/Invoices are accounted in proper GL Codes.
• Ensure Unpaid Invoices/Certificates tally with their respective AP balance, (Suppliers’ Reconciliation).
• Perform accuracy checks of TDS/ retention/ VAT amount on invoices and Subcontractors certificates.
• Ensure payments are processed in the Accounting System prior to issue payment.
• Follow-up of VAT invoices from Subcontractors and Suppliers prior to release of payment.
• Issue cheques and ensure that remittance advice is duly attached.
• Ensure that all cheque payments are filled sequentially and bulk payments as per payment date.
• Monitoring of unpaid invoices/Subcontractors’ certificates and filled in their respective supplier’s folder.
• Update the list of cheques’ status on a daily basis (Released / In hand).
• To extract and distribute list of open purchase orders on a monthly / ad hoc basis and liaise with Sites/ Departments to close purchase orders.
• Liaise promptly with Supplier/Subcontractor to clear all finance related issues and unreconciled items.
• Ensure timely and proper dispatching of cheques to Suppliers/Subcontractors.
• Coordinate with Procurement/ Sites for discrepancies on POs ( Rate/ Quantity).
• Ensure Tax Deducted at Source (TDS) is retained as per MRA requirements.
• Respond or assist in responding to audit and tax queries.
• Abide to International Financial Reporting Standards and Mauritian Companies Act requirements.
• Participate in other activities of the Finance department such as stock-count and inventory of fixed assets.