Job Description – Procurement Officer

Duties:

·       Negotiate with suppliers on terms and conditions of purchases                               

·       Assist the Execution Team in the selection of suppliers                                           

·       Supervision of the Local procurement team                                     

·       Serves as point of contact for customers on any logistics / procurement related issues

·       Ensure a smooth process flow for the procurement cycle                                         

·       Ensure a high level of service is provided to internal customers                              

·       Creation of item codes & editing of nomenclature of products in line with company procedures

·       Liaison with the accounts department to follow up on payment                              

·       Liaison with Clearing for application of required permits for the exportation of goods

·       Prepare Transfer orders from Purchase Requisition and send to store                     

·       Prepare Purchase orders from Purchase Requisition and send to suppliers              

·       Follow-up of orders with suppliers                                       

·       Keep all parties involved informed of the order status at all times                           

·       Provide all required information to the clearing department for clearing of goods           

·       Notify the stores well in advance of the ETA of consignments and their corresponding packaging details                                           

·       Provide the stores with all necessary documentation in line with company procedures

·       Liaison with suppliers with regards to order discrepancies                                      

·       Liaison with the clearing department to obtain all invoices pertaining to the exportation and transportation of goods                                            

·       Submit order to accounts department for matching purposes and closure of PO           

·       Receiving of materials as and when required                                    

·       Evaluating vendors and suppliers' offers and negotiating profitable purchase prices

·       Liaison with Drivers/Stores for delivery to site & items pending on POs                

·       Filing as required                                           

·       Maintaining accurate purchase and pricing records                                      

·       To ensure items are ordered correctly, on time, and within allocated budget           

·       Actively participate in continuous improvement and problem-solving activities within the unit

·       Follow procedures in processing all non-conforming goods or returns as required         

Any other cognate duties as may be directed by management.