The Asset & Maintenance Supervisor is responsible for overseeing the management, maintenance, and lifecycle of the Company's fixed assets ensuring that all facilities, showrooms, warehouses, and supporting infrastructure are maintained in a safe, functional, and cost-effective manner. The role also ensures compliance with statutory certification requirements, manages maintenance contractors, and supports capital expenditure planning.

1. Asset Management

• Maintain and update the Company's fixed asset register for all non-IT and non-fleet assets, including machinery, equipment, furniture, fixtures, and building infrastructure.
• Monitor the condition and utilization of assets and recommend repairs, replacements, or disposals where necessary.
• Conduct periodic asset verification and reconciliation exercises.
• Ensure proper documentation and records for all assets. 

2. Building & Facility Maintenance

• Coordinate preventive and corrective maintenance activities across all showrooms, warehouses, offices, and other Company facilities.
• Develop and implement preventive maintenance schedules to minimize downtime and extend asset lifespan.
• Conduct routine inspections to identify maintenance requirements and safety concerns.
• Ensure maintenance works are completed within agreed timelines and quality standards.

3. Contractor & Vendor Management

• Source, evaluate, and coordinate external service providers, including electricians, plumbers, HVAC technicians, mechanics, carpenters, and general contractors.
• Obtain quotations and negotiate pricing while ensuring value for money.
• Monitor contractor performance and ensure compliance with contractual obligations and Company standards.
• Verify work completion prior to processing invoices. 

4. Budget & Cost Control

• Assist in preparing the annual maintenance operating budget and capital expenditure (CAPEX) budget.
• Monitor maintenance expenditure to ensure adherence to approved budgets.
• Recommend cost-saving initiatives without compromising operational efficiency or safety.

5. Compliance & Certification

• Coordinate statutory inspections and renewals for building- and equipment-related certifications, including fire certificates, dormitory certificates, and other regulatory approvals.
• Ensure facilities comply with applicable health, safety, and regulatory requirements.
• Maintain records of all certifications, inspections, and compliance documentation.

6. Insurance Administration

• Coordinate insurance matters relating to buildings, equipment, and fixed assets.
• Report incidents requiring insurance claims and liaise with insurers, assessors, and service providers.
• Maintain records of insurance policies and renewal schedules.

7. Team Supervision

• Supervise and coordinate the daily activities of maintenance personnel.
• Allocate work, monitor performance, and ensure timely completion of maintenance tasks.
• Provide guidance, coaching, and support to team members to maintain service standards.

8. Reporting

• Prepare regular reports on maintenance activities, asset condition, budget utilization, contractor performance, and compliance status.
• Highlight operational risks and recommend improvement initiatives to management.
• Perform any other duties assigned by Management that are within the scope of the role.

Qualifications & Skills

·        Diploma or Bachelor's Degree in Facilities Management, Mechanical Engineering, Electrical Engineering, Building Services, Property Management, Operations Management, or a related field.

·        Professional certification in Facilities Management, Occupational Health & Safety, or Project Management will be an advantage.

 

Experience

·        Minimum 5 years' experience in facilities management, building maintenance, asset management, or property operations.

·        At least 2 years in a supervisory or team leadership role.

·        Experience managing preventive maintenance programmes, contractors, and maintenance budgets.

·        Previous experience within the retail, hospitality, logistics, manufacturing, or commercial property sectors will be an advantage.

Attributes

·        Sound knowledge of building systems, maintenance practices, and facility operations.

·        Understanding of fixed asset management principles.

·        Knowledge of occupational health and safety regulations and statutory compliance requirements.

·        Strong budgeting, cost control, and CAPEX planning skills.

·        Excellent contractor and vendor management abilities.

·        Good planning, organization, and problem-solving skills.

·        Strong communication and interpersonal skills.

·        Proficient in Microsoft Office (Excel, Word, Outlook); experience with maintenance or asset management systems is an advantage.

·        Ability to work under pressure and manage multiple priorities effectively.

Apply now and be part of our success story!!