Project Coordination:
- Support Project Leaders in the day-to-day coordination of projects.
- Monitor project schedules and follow up on pending actions.
- Prepare and maintain project files and documentation.
- Coordinate communication between ProjectLeaders, suppliers, contractors and internal departments.
- Organise project meetings and prepare meeting minutes where required.
- Track project milestones and report delays or issues to the Head of Projects.
- Ensure project documentation is properly archived and maintained.

Procurement & Purchase Coordination:
- Request quotations from approved suppliers.
- Compare quotations and prepare recommendation summaries.
- Prepare Purchase Requisitions (PR) and Purchase Orders (PO).
- Liaise with internal stakeholders to collect technical specifications and required documentation.

- Ensure all procurement documentation is complete and accurate prior to approval.
- Issue approved Purchase Orders to suppliers.
- Follow up with suppliers regarding order confirmations and delivery schedules.
- Maintain procurement records and ensure proper filing.

Project Administration & Reporting:
- Maintain accurate project trackers and dashboards.
- Update project progress reports.
- Prepare administrative reports requested by the Head of Projects.
- Monitor project documentation to ensure compliance with company procedures.
- Support the preparation of project handover documentation.
- Assist with project audits and document retrieval when required.

Your Profile:

- Diploma or Degree in Project Management, Business Administration, Engineering, Supply Chain Management, or a related field.
- Minimum of 2 years' experience in a project coordination or project administration role.
- Experience in procurement processes, including Purchase Requisitions (PR) and Purchase Orders (PO), would be an advantage.
- Strong organisational and planning skills with the ability to manage multiple priorities simultaneously.
- Excellent attention to detail and a high level of accuracy.
- Proficient in Microsoft Office, particularly Excel and Word.
- Experience with ERP systems or procurement software would be an asset.
- Excellent written and verbal communication skills in English and French.
- Strong interpersonal skills and the ability to work effectively with cross-functional teams.
- Ability to work under pressure and meet tight deadlines.
- Proactive, solution-oriented and able to work independently with minimal supervision.