This is a detail-focused, process-driven role for someone who enjoys working with numbers, systems and clear workflows. Reporting to the Director, the Head of the Department or any other team member assigned by the management team.
The Accounts Officer – Payables handles day-to-day accounts payable processing, resolves supplier queries, and ensures invoices are processed accurately and on time – maintaining effective cash flow management and reducing financial risk.

1.   Accounting & Financial Operations

•     Ensure timely and accurate data entry in the Company’s accounting software (QuickBooks)

2.   Accounts Payable (AP)

•     Process all supplier invoices on the accounting software in a timely and accurate manner

•     Prepare cheques and ensure accurate processing of payments to suppliers in accordance with agreed payment arrangements

•     Match Transfer Station weight records and data; Prepare transfer stations Performance Recap & prepare/process subcontractor payments

•     Match invoices to purchase orders, work performed sheets and approvals where required

•     Investigate and resolve invoice discrepancies and payment issues

3.   Petty Cash

•     Petty cash data entry, processing and monitoring

4.   Bank Reconciliation

•     Handle bank reconciliations on QuickBooks

5.   Financial Reporting & Compliance

•     Assist with the preparation of financial statements and management reports

•     Support month-end and year-end closing processes

•     Assist with VAT, TDS and other statutory compliance requirements

6.   Controls & Documentation

•     Contribute to improving financial processes and internal controls

•     Escalate complex or high-risk matters to the Accounts Executive

•     Maintain accurate, timely system notes and supporting documentation; ensure physical filing is kept up to date

General Tasks

• Issue and accurately record Purchase Orders

• Issue and accurately record Work Performed Sheets

• Monitor and maintain good filing management and documentation

• Letter / mail writing

• Prepare and follow up dispatches

• Liaise with various stakeholders regarding financial matters

• Contribute to improving financial processes and internal controls

• Any other cognate duties as assigned by management