In this Administrative Coordinator position

KeyTasks:

• Organize the office layout and ordering stationery and equipment.
• Maintain the office condition and arranging necessary repairs.
• Partner with HR to update and maintain office policies as necessary.
• Organize and oversees office operations and procedures and gives reports to the management.
• Coordinate with IT department on all office equipment.
• Ensure that all items are invoiced and paid on time.
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Provide general support to visitors.
• Assist in the onboarding process for new hires.
• Address employees’ queries regarding office management issues (e.g., Stationery, Hardware, and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering, and security services.
• Plan in-house or off-site activities, like parties, celebrations and conferences.
• Assist senior management team when needed.
• Manage filing systems (Online and or paper) and office supplies and keeps inventory of orders.
• Oversee staff interactions and responds to their queries on office management issues.
• Arrange travel processes, including flight and hotel booking, and car rentals.
• Provide general admin support to HR.
• Provide general admin support to Management Team.
• You will under direct supervision, provide day-to-day administrative support for activities such as arranging meetings, developing agendas, etc. For board department and/ or cross divisional projects.
• Handle queries and complaints via phone, email, and general correspondence.
• Take and ensure messages are passed to the appropriate staff member in time.
• Ad-hoc tasks as requested by Management Team.

Now, here is what we need from you!

• Knowledge of Office Administrator responsibilities, systems, and procedures.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills in a fast-paced environment.
• A creative mind with an ability to suggest improvements.
• Time management skills with the ability to meet deadlines.

• Flexible and Available
• Experience:At least 3 years of relevant work experience
• Education: Bachelor’s degree in business administration, management, or a related field
• Additional qualification as an administrative assistant or Secretary will be a plus.