Trainee Accounts Officer

Perform a variety of duties which involve basic accounting and bookkeeping principles, including invoicing tenants, allocation of monies collected, capturing of invoices/preparation of cheques and other accounting duties to assist in the preparation of monthly management accounts.

Duties and Responsibilities:

• Process purchase invoices and cheques for payments to suppliers.
• Process invoices, TDS adjustments and receipts from tenants.
• Update necessary records, e.g. fixed assets register/Staff vehicle register / Utility reading recharges.
• Provide assistance to property administrators on reviewing property and tenant accounts.
• Perform relevant reconciliation on tenant’s accounts.
• Monitor the efficiency of internal controls.
• Implement the necessary processes in the automation of internal controls.
• Assist in the preparation of management accounts and budget.
• Prepare summary of expenses and analytical review.
• Prepare revenue reconciliation reports on a monthly basis.
• Prepare progress payment reports for contractor payments/creditors.
•  Preparation of VAT and TDS returns.
• Prepare balance sheet reconciliations on a timely basis, e.g. bank/creditor/debtor.
• Preparation of stock reconciliation/inventory checks.
• Maintain files, including filing of general ledger journal vouchers, accounts payable documentation, accounts receivable documentation and other miscellaneous filings.
• Prepare and maintain accounting documents, records, and reports in a timely and accurate manner.
• Maintain regular contact with other departments to obtain and convey information and/or to correct transactions.
• Other administrative duties, including but not limited to: typing, copying and making phone calls and reception duties.

Any other cognate duties as may be necessary in the circumstances and/or required by the employer.

Qualifications Required:

• Higher School Certificate and partly ACCA qualified or equivalent course.
• Some practical experience in a Finance or Accounting sector will be an advantage.

Key competences (Knowledge, Skills, Attitudes, Behaviours):

• Knowledge of basic accounting and bookkeeping procedures.
• Knowledge of related computer applications and Microsoft Office.
• Ability to understand and follow verbal and written instructions.
• Good planning and organizing skills.
• Able to work under Pressure.
• Attention to details, and ability to be multi-task.
• Good communication and coordination with colleagues.
• Cooperative and willing to assist others.