Secretary

Adecco is an International HR and Consultancy firm. Our client, a fiduciary company, is looking for a Secretary.

Our client, a fiduciary company, is looking for a Secretary.

The successful candidate will offer day to day administrative and support services to the Partner as well as the Administration Department.

Main responsibilities:

• Monitor & maintain the Agenda of the Partner & Attorney;
• Plan overseas trip and travel;
• Organize hotel bookings;
• Prepare reports, memos and presentations as & when required;
• Conduct general internet searches;
• Work out mailings upon instructions;
• Handle telephone calls and relay messages in a proper manner;
• Draft, transcribe and edit letters, email and any other documents as required;
• Maintain files & records;
• Organising & maintaining diaries and scheduling appointments;
• Attend meetings upon request taking minutes;
• General administrative and clerical support;
• Admin duties (application forms completion, Filing, Binding, Scanning, faxing copies etc.);
• Processing and follow up on inward mail;
• Preparing client outward mails as and when required;
• Helping the Attorneys in their day-to-day work;
• Assist & replace at the reception as & when required - taking & directing calls and handling incoming and outgoing dispatch;
• Any other cognate duties.

Qualification:

• Diploma in Business Administration
• A minimum experience of 2-3 years

Candidate profile:

• Excellent verbal and written communication skills;
• High level of self-confidence;
• Efficient, Reliable and Flexible;
• Takes initiatives;
• Self – Motivator;
• Good Team player;
• Stress tolerance;
• Good interpersonal skills.
• Ability to maintain high level of confidentiality;
• Organizing and planning skills;
• Attentive to detail.