Purchasing Officer / Cost Controller

Adecco is an International HR and Consultancy firm. Our client, in the leisure sector, is looking for a Purchasing Officer / Cost Controller.

Our client, in the leisure sector, is looking for a Purchasing Officer / Cost Controller.

The successful candidate will be responsible for Cost Control Services including but not limited to those of cost estimating, budget control, cost forecasting, cost reporting and cost risk analysis and for sourcing equipment, goods and services and managing vendors. You will need to perform strategic procurement activities across multiple categories of spend, search for better deals and find more profitable suppliers.

Main responsibilities:

Cost Controller:

• Understand the specific cost procedures and carry out all work in accordance with these;
• Study and understand all relevant documents relating to cost management;
• Work with all relevant personnel to ensure that cost control procedures are in place;
• Assist is setting up a Computerized Cost System upon agreed format;
• Assisting in gaining approval of estimates/change requests;
• Reviewing cost commitment and expenditure information for all cost elements, for input to the computerized cost control and reporting system on a consistent basis and ensuring that all information received is accurate and correctly input;
• Producing regular cost reports and advising management of any forecast cost overruns as soon as possible to allow corrective actions to be taken in a timely manner;
• Highlighting cost areas of concern and suggesting areas of improvement;
• Maintaining comprehensive accessible registers of financial approvals, variations and change orders;
• Liaising with the finance department with regards to establishing monthly evaluation of work done goods received and services rendered for invoice preparation and verification;
• Ensure that all cost related work is in compliance with procurement contract(s);

Purchasing Officer:

• Develop, lead and execute procurement strategies;
• Track and report key functional metrics to reduce expenses and improve effectiveness;
• Craft negotiation strategies and close deals with optimal terms;
• Partner with stakeholders to ensure clear requirements documentation;
• Forecast price and market trends to identify changes of balance in buyer-supplier power;
• Perform benchmarking scenario analysis;
• Assess, manage and mitigate risks;
• Seek and partner with reliable vendors and suppliers;
• Determine quantity and timing of deliveries;
• Monitor and forecast upcoming levels of demand;
• Manage overall direction, coordination, and evaluation of procurement for the facility;
• Implement procurement strategies to maintain security of supply and optimum value for money;
• Perform all procurement and contracting activities including pre-qualification, tender management, negotiation and preparation of contracts;
• Set policy and guidelines for delivering commercial and cost effective procuring process for the business;
• Negotiate contracts with suppliers to obtain best price and service;
• Conduct business review meetings with key stakeholders to assess risk, review future strategies, and identify potential cost down and improvement opportunities;
• Provide periodic reporting for management on purchasing, controls and processes;
• Develop supplier database and establish annual purchasing contracts for lower value, high value items;
• Ensure principles of value for money, transparency, fairness, efficiency and accountability;
• Advise senior management improved procurement process, management of company assets and replacement strategies;
• Any other assignments as delegated by Management.

Candidate profile:

• Previous experience in a similar position;
• Tertiary certificate or any other related to the position above;
• Familiarity with sourcing and vendor management and interest in market dynamics along with business sense;
• A knack for negotiation and networking and ability to gather and analyze data and to work with figures;
• Solid judgment with ability to make good decisions and strong leadership capabilities;
• Ability to meet and deal tactfully and courteously with fellow employees and vendors/contractors;
• Must be courteous, proactive and fully dedicated to task assigned;
• Must demonstrate his/her willingness to work and learn;
• Demonstrates an ability to continuously produce good work in a timely manner, which is accurate and complete, in a fast-paced environment;
• Demonstrates an ability to interact positively with supervisor, management, co‐workers, members, and the public;
• To maintain a positive and professional approach and comes to work when rostered and is on time; 
• Follows directions, takes criticism positively, and at all times refrains from abusive and/or        inappropriate behaviour and is honest in all manner of engagement with the company and guests.