Supplier invoice and payment processor in accordance with the company’s policies and procedures and in line with the Service Level Agreements between Shared Service Centre and respective SSA entities/retained organization. Support the retained organization achieve their monthly DPO KPI targets
| Key activities |
Quality | - Cleansing and enrichment of the creditor master data - Systematically monitor inactive supplier and update the financial and operational system accordingly - Ensure sub-ledgers AP reconciles with the general ledger - Minimize duplicate payments
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Input documents for SUN accounts
| - Create and maintain creditor master data - Prepare and input P2P transaction in the financial system - Data capture of invoice and payments into SUN accounts. - Accuracy in allocations, GL coding and ensure invoices and payments complete and authorized. |
Creditor’s reconciliations | - On time processing of any urgent and all payments to avoid suspension of any supplier services. - Reconciling the allocated creditors’ accounts. - Verifying the reconciliations against the creditors’ age analysis on a monthly basis. - Investigate and reconcile creditors’ with debit balances - Verify that invoices, payment terms and payment methods comply with Corporate P2P Policy. - Print payment advise and remittance advises - Prepare cost accrual and deferral at month-end. |
Queries and Filing | - Address queries retained organization - Perform month-end investigations on pending and queried issues. - Ensure filing and scanning of invoices and batched are completed. |
Miscellaneous/Ad-hoc
| - To assist in any ad hoc duties to ensure the smooth running of the department as required. - Manage backlog transactions and follow-up on backlog reduction plan - Any other requirements and tasks from time to time as and when the business requires it. - Supports a high performance service culture that nurtures and encourages service excellence, quality and a ‘can do’ mind set to meet and exceed customer expectations. - Works collaboratively with Countries, CSI and other DHL Business Units for cross-DHL coordination. |
Skills / Experience
| - Basic accounting experience (2-3years) - PC Skills: Good knowledge of Microsoft Office, intermediate experience in MS Excel. - Language skills: Fluent in English. Further knowledge of French and/or Portuguese is an asset. - Strong communication skills. - Working days from Sunday to Thursday - Residing in the vicinity of Plaine Wilhems - Ability to work under pressure and extra hours. - Problem solving skills. |
Educational Qualifications | - Accounting diploma level or equivalent by experience. |
Competencies | - Analytical - Excellent communication skills - Customer service focus - Fluent in French and English - Attention to detail - Self-starter - Time management - Problem solver - Team player |