PA to Resident Manager- Labourdonnais Waterfront Hotel

Provide secretarial and administrative support to the Resident Manager

Duties & Responsibilities

• Provide secretarial and administrative support to the Resident
• Manager, with a strong emphasis on the coordination of the F&B administration office
• Manage and coordinate the Resident Manager’s daily schedule and appointments
• Take minutes of meetings and compile Management reports as and when requested by the Resident Manager
• Identify, rectify or report office equipment malfunctions
• Raise Purchase Requests for the F&B department
• Handle and follow up on all F&B shipment orders, cash vouchers, suppliers etc.
• Assist in the preparation of budget, forecast, and coordinate with the finance department for budgeting requirements.
• Handle all incoming and outgoing food and beverages correspondence including guest’s feedback promptly and accurately
• Administer all mail going in and out of the F&B Admin office
• Ensure a proper filling system is maintained for all food and beverage and financial reports
• Be responsible for the printing of the tent cards menus, new menus, buffet tags, banqueting tags printing
• Daily update of Roaster/ Vipertex
• Effect restaurant and Bar Bookings
• Any other duties or projects assigned by Resident Manager

Profile

• HSC or equivalent
• Diploma in Management or equivalent will be advantageous
• At least 1 year experience working in an administrative or secretarial function
• Previous hotel experience would be desirable
• Excellent time management, planning and organizational skills
• A proven track record in meeting targets and deadlines
• High level of attention to detail
• Excellent communication skills, both written and verbal French and English
• Confidential, with an excellent grooming and a pleasant personality
• Flexible and self-motivated
• High level of computer literacy skills (word/spreadsheet)