Logistics Assistant

Responsible for carrying out all activities related to logistics of the consultants.

       Job description (Responsibilities & Accountabilities)

• Prepares Local Purchase Order (LPO) for the purchase of tickets. Forwards signed copies of LPO to Supplier. 
• Coordinates with Public Relations Officer (PRO), Clients, Visa agencies, Embassies, Consultants for arranging Visa / Work permits.
• Coordinates with Client regarding meet and greet arrangements.
• Obtains approvals for purchase of tickets, booking of hotels etc. for Consultants / MPHGS employees.
• Follows up with Consultants on the required documentation related to Mobilization / Demobilization process.
• Collects  all  necessary  documents  like  passport  etc  from  the  recruited  consultants.
• Assists Accounts Manager with regards to Logistics matters. Provides them all information about mobilization status.
• Coordinates with Finance Department with regard to approvals for the LPO, Payments, and Supplier Invoice etc.
• Coordinates with Assistant (Human Resources) on matters related to Medical and Insurance Certificate of Consultants.
• Prepares Employment Certificate and Mission Order related for Logistics purposes.