We are currently looking for a Human Resources and Office Administrator who will offer administrative support and be actively involved in all initiatives and projects concerning the Human Resources and Administration department.
RESPONSIBILITIES & DUTIES
- Provide full administrative support to the HR department in the day-to-day operations of the HR functions and duties.Manage front desk including greeting of visitors and managing post and couriers
- Make travel arrangements (Visas, Airplane tickets, Hotel booking) for directors, visitors and employees of the company
- Provide administrative support to all directors of the company
- Co-ordinate internal and external conferences and meetings and take minutes of meeting whenever required
- Set up and maintain paper/ electronic filing systems for records and correspondence, organise work; answer phone calls; relay messages; maintain equipment and office supplies including stationary
- Prepare documents to be sent to various ministries, government offices, etc.
- Assist in the recruitment and selection process by screening applications and arranging interviews by liaising with candidates.
- Assist with the induction process for new employees and prepare new employee file
- Manage HR CRM and maintain HR files by updating all necessary records
- Keep up-to-date with legal developments regarding employment Law issues and ensure that HR administration policies follow external and internal compliance.
- Deal with employee queries regarding human resources, work related issues, rules, and regulations.Arrange and co-ordinate the necessary trainings for employees and make attempts to acquire government subsidies for recruitment and training
- Assist in payroll administration and preparation on a monthly basis which includes timely processing of the annual leave, sick leave, maternity leave and unpaid leaves or absences and monitor time & attendance system.
- Be responsible for carrying out the Health & Safety policy of the company
- Carry out any further duties assigned by the line manager
REQUIREMENTS
- Diploma or University/ College Degree in Human Resources Management, any other relevant Management field or any equivalent qualification
- Fluency in English and French languages
- I.T. Proficient
- Minimum 2 years of proven experience in Human Resources in a generalist role
- Excellent verbal and written communication skills
- Strong organisational skills
- High level of integrity and confidentiality
BENEFITS
A very competitive remuneration and benefits package is offered to all successful candidates, in addition to the opportunity to work within an exciting and engaging work environment where you will be given the tools and guidance to reach your full potential.