Director of Finance and Administration

Our client, a well known five star luxury resort, part of an international group, located in the west coast of the island, is looking for an experienced Director of Finance and Administration.

OVERVIEW OF RESPONSIBILITIES

• Establish, coordinate and administer all financial systems, internal controls and the hotel’s capital expenditure plan. 
• Prepare and review budgets, forecasts, operating results, financial reports and tax returns in compliance with government regulations.
• Is responsible for short and long term planning and the daily operations of the Finance Department.
• Is responsible for reporting financial results to the General Manager, Corporate Office and Owners.

KEY RESPONSIBILITIES

Financial Accounting and Reporting

• Develop and maintain timely and accurate financial statements and reports for the General Manager, Corporate Office and Owners, or any other designated person, in accordance with generally accepted accounting principles.
• Develop, implement and ensure compliance with corporate accounting policies and procedures, legal requirements and contractual obligations, utilizing internal controls, auditing and security procedures.
• Ensure that all statutory requirements of the organization are met.
• Prepare all supporting information for audits and liaise with the Audit Committee/s and the external auditors as and when necessary.
• Ensure optimal compliance with audit/s.
• Document and maintain complete and accurate supporting information for all financial transactions.
• Develop and maintain financial accounting systems for cash management, account payables, accounts receivable, credit control, and petty cash, as per company policies.
• Review monthly results and implement monthly variance reporting.
• Manage the cash flow and prepare cash flow forecasts in accordance with policy.
• Develop and implement policies and procedures to ensure that financial information is secure and stored in compliance with current legislation.
• Manage the acquisition of capital assets and ensure that assets are properly recorded. amortized and disposed of as appropriate.

 Budget Preparation

• Establish guidelines for budget and forecast preparation and prepare the annual budget in consultation with the General Manager, Representative of the Board of Directors and the Executive Committee.
• Be responsible for the preparation of annual budget and monthly forecasts; establish and recommend to the general manager and Management Team major economic objectives and policies for the hotel, taking into consideration all variables.
• Support General Manager by direct preparation of monthly and annual reports to summarize and forecast the hotel’s revenues, expenses and earnings based on past, present and expected operations, and submit recommendations and short/ long term action plan/s to the General Manager to reduce costs, increase revenue.
• Monitor hotel expenses to stay within budget guidelines, as well as gather and report all financial issues and concerns to the General Manager.

 Payroll Administration

• Oversee all payroll functions to ensure compliance with internal policies and with Employment Rights Act and Remuneration Order.
• Negotiate and manage the Employee Insurance and Benefits plans, for instance, the Personal Accident Cover.
• Ensure submission of statutory remittances on time.

 Information Technology

• Evaluate the need for new technology to meet the organization’s financial data processing, control and reporting requirements.
• Advise on appropriate technology that meets the organization’s information requirements and financial resources.

Risk Management

• Monitor risk management policies and procedures to ensure that the company’s risks are minimized.
• Advise the General Manager and the Board of Directors on appropriate insurance coverage for the company.
• Negotiate with the Bank for financial services as required and appropriate.

Administration Management

• Oversee the management of all the leases, contracts, agreements and financial commitments.
• Monitor all legislations relevant to the company and all regulations on professional certification to ensure that the organization is compliant all the time.
• Represent the Company in Court/ Tribunal.
• Participate in professional organizations to maintain high visibility and promote a positive image
• Show an ethical behavior and ethical business practices and ensure own behavior  and the behavior of team members is consistent with these standards and aligns with the values of the organization.
• Establish and maintain positive working relationships with others both internally and externally.
• Lead and influence others to achieve results that are in the best interest of the organization.
• Determine strategies to move the organization forward, set goals, create and implement action plans, and evaluate the process and results.
• Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
• Perform as Duty Manager, as and when required, while performing as per the established standards and procedures of the company.
• Be an inspiration to all hotel staff to achieve luxury levels of performance.
• Interact in a positive way with all the team members to ensure a luxury guest experience
• Be an example of the hotel's Values, brand standards, and a champion of grooming and appearing guidelines.

We reserve the right: 

• To call only the shortlisted candidates for interview. 
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.