Commercial Administration Assistant
- Pamplemousses
- Not disclosed
- Permanent
- Added 05/12/2025
- Closing 04/01/2026
- Hansee Bedacee
The Commercial Administration Assistant is to assist the Commercial department in the day to day daily duties. She contributes to the success of our business processes, smoothly and effectively within the Commercial department.
Responsibilities :
- Support on a daily basis the key people of the Commercial Department in general administrative work (review of correspondences, formatting and communication of pricelists, printing and/or assist to make copies. catalogues on products)
- Assist and follow as and when required on drafting of important documents (Commercial deals, contracts or any other commercial agreements).
- Ensure that sales manual complies with rules and regulations of the Commercial department and prepare checklist for signatures.
- Performing day-to-day administrative tasks such as maintaining information files and processing paperwork (PO / PR / Petty Cash)
- Prepare and communicate mass mailing to B2B customers in a timely manner
- Compile various sales reports and analysis for Management and Sales Representatives on daily and monthly basis.
- Take minutes of meeting, follow up on pending items and share minutes with all relevant stakeholders in a timely manner
- Sales mapping as and when required
- Debtors follow up and monitoring:
- Inform and follow up of Account on hold clients.
- Compile and monitor Debtors Report from different channels.
- Debtors Risk Assessment Reports for Sales Manager.
- Organise monthly meeting
Secondary Responsibilities
- Provide regular assistance in the despatching of documents /communication to employees.
- Provide and keep track of reports activities as and when required
- Observing, receiving, and obtaining information from all relevant sources
- Developing constructive and cooperative working relationships with others, and maintaining them over time
- Compiling, categorizing, calculating, tabulating, or verifying information or data
- Communicating with people outside the organization, representing the organization to customers, the public, and other external sources
- Back up support to other commercial admin assistants as and when needed.
- Offering excellent customer service
- Promoting the vision, mission and values of the organization.
