Administrative Officer

Adecco is an International HR and Consultancy firm.

Our client, in the IT sector, is looking for an Administrative Officer.

Reporting to the Manager, the successful candidate will be responsible for administrative support functions - assist for the day to day operations, secretarial, Human Resources and so on.

Main responsibilities:

• Compare different quotations from suppliers and prepare purchase orders and perform necessary follow up with suppliers concerning delivery and billing.
• Ensure that suppliers' invoices tally with purchase orders to verify accuracy.
• Assist in PR and Communication activities and in organizing events internally.
• Make travel arrangements (Visas, Airplane tickets, Hotel booking) for directors and employees of the company.
• Be responsible for carrying out the Health & Safety policy of the company.
• Make necessary arrangement concerning vehicles - take appointments and do follow up.
• Collect all information needed and do invoicing for the company.
• Work closely with other employees in the department.
• Supervise administrative services – messengers and maid.
• Perform other related duties as required by management and the head of department.

Qualification

• HSC
• Past working experience in administrative role (2-3years)

Candidate Profile

• Excellent interpersonal and communication skills.
• Excellent English and French communications skills, verbal and written involving high-level communications with internal and external contacts.
• Excellent ability to prioritise work.
• Well conversant with Sicorax inventory software.
• Experience in HRDC and MQA field will be an advantage.
• Fast learner and ability to meet tight deadlines.